In theory, Word allocates colours to reviewers in the following order: red, blue, green, violet, dark red, teal, dark yellow and grey. If it is on, then execute Step 2 to turn off Track Changes. Note that it currently shows Track Changes marks on the document, indicating they will be printed. Display for Review Display for Review is an option that lets you see Simple Markup, All Markup, No Markup, or Original. However, you can change the display to show comments inline and all deletions with strikethroughs instead of inside balloons. Word assigns different colors to each reviewer of a document, making it easy to tell who made what change.
Please note that the images in this tutorial are from Microsoft Word 2016; however, the steps are the same for Word 2019, Word 2013, and Word 2010. The Remove All button for Document Properties and Personal Information sets the 'Remove personal information from file properties on save' option for the document. The most commonly understood name would be something like: Revised1 or Revised plus the date. Select the Show Markup drop-down menu to choose what features Track Changes displays. Right-click each potential change to accept or reject it. Click Close to close the Customize dialog.
Select Accept or Reject in the dialog box. Word allows you to do all of these things electronically using the Track Changes and Comments features. To begin select the text with the changes in your document. Leave the details to us, so you can concentrate on your business. Open a document in Word if one is not already open; it can be a blank one. Hiding them doesn't make them go away.
Generally though not always if you right-click on a tracked change that Word deems to be a spelling error, you'll get the menu appropriate to spelling errors, not the menu appropriate to tracked changes. It also provides additional options for viewing your document. To learn more about how Word displays tracked changes in Word 2002 and Word 2003, see. This is the one you need if you want to retain the tracked changes, but remove the author's name and the date and time the tracked change was made. However, discovered that if you have a table containing tracked changes, and you select only the table, then the tracked changes won't copy into the new document. We will show you how to accept and reject changes later in this lesson.
Remember that hiding Track Changes is not the same as reviewing changes. Note: To select or clear all check boxes for all reviewers in the list, click All Reviewers. They are about how to display the effects of the tracking. Note: Clicking Show Markup displays or hides all markup in the document for selected reviewers. If you're still using Word 2003, your document won't match those shown in this article, but the basic options are still available. Security issues with tracking changes Q: I've heard that using track changes is a security threat. For example, if you delete text, it doesn't disappear.
Then, select Track Changes from the drop-down's list. Q: What do I need to know to use Track Changes? She holds a Doctor of Philosophy in social psychology from the University of Massachusetts. On the Page Layout tab, under Page Setup, click Orientation, and then click Landscape. The only way to remove the tracked changes from your document is to accept or reject them. Excerpts and links may be used, provided that full and clear credit is given to Erin Wright with appropriate and specific direction to the original content.
Word will show all the changes that a reviewer made to the document. Click on the arrow you see to the right of the button. Click the track lines to toggle between Simple Markup red and All Markup gray. You might want to prevent certain people from making changes to a document. Delete Text with Track Changes 1.
Note: If you want to see comments and tracked changes in balloons, you must be in Print Layout view or Web Layout view. Now you can review the document with the multi-colored edits on or off as you prefer. Note: To prevent you from inadvertently distributing documents that contain tracked changes and comments, Word displays tracked changes and comments by default. The options are Show Revisions in Balloons, which displays comments in a balloon to the right of the document ; Show All Revisions Inline, which highlights the text inside the paragraph between vertical lines followed by the initials of the editor; and Show Only Comments and Formatting in Balloons, which displays the comment text on the right connected by dotted lines. About the Author Jennifer Walker has been writing for several years.
This can eliminate sending the wrong version out to a client or editor. Q: What is Track Changes? This is the default view for all documents opened in Word. Q: How do I print a list of the tracked changes in my document? So read on… How to display the tracked changes Q: I want to see the tracked changes in my document. Select that line to switch to All Markup. The comment appears in a ScreenTip. Delete Comments You can delete comments individually or collectively. Unfortunately lots of people have made this mistake.